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5 Ways Performance Management Software Will Rapidly Improve Your Organisation

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Learn how per­for­mance man­age­ment soft­ware can take your com­pa­ny from strength to strength.

A key role of any HR depart­ment is to ensure that all peo­ple-relat­ed process­es are run­ning smooth­ly and effi­cient­ly. Great HR teams track per­for­mance and are con­stant­ly look­ing for ways to increase pro­duc­tiv­i­ty with­in the com­pa­ny. If per­for­mance and pro­duc­tiv­i­ty are key con­cerns for your organ­i­sa­tion, then look to trans­form your per­for­mance man­age­ment sys­tems with the use of mod­ern and intu­itive software.

Mod­ern per­for­mance man­age­ment soft­ware has a lot to offer, par­tic­u­lar­ly when used in con­junc­tion with a con­tin­u­ous approach to per­for­mance man­age­ment. It can facil­i­tate reg­u­lar check-in con­ver­sa­tions, encour­age in-the-moment feed­back, enable the agree­ment of SMART objec­tives that are aligned to your busi­ness goals, and pro­vide guid­ance to man­agers on the key per­for­mance man­age­ment skills.

1. Per­for­mance man­age­ment soft­ware pro­vides open chan­nels of instant communication

Com­mu­ni­ca­tion is vital with­in any organ­i­sa­tion. We exist in a world of real-time inter­ac­tion, and this is some­thing that is now expect­ed with­in the office envi­ron­ment. Reg­u­lar, future-focused per­for­mance dis­cus­sions and real-time feed­back is now a neces­si­ty — and for good rea­son. Stud­ies have shown that accu­rate feed­back can increase com­pa­ny per­for­mance by 39% and in-the-moment feed­back can increase employ­ee per­for­mance by 12%.

It makes no sense to lim­it feed­back and per­for­mance dis­cus­sions to just an annu­al or bi-annu­al event. These should be an every­day part of good man­age­ment. Per­for­mance man­age­ment soft­ware can step in to facil­i­tate the com­mu­ni­ca­tion process and make feed­back more reg­u­lar. Clear Review enables employ­ees and man­agers to inter­act in the moment, and feed­back can be instant­ly exchanged via desk­top, smart­phone or tablet. The inter­face used is user-friend­ly and high­ly intu­itive, ensur­ing high lev­els of user adoption.

2. Per­for­mance man­age­ment soft­ware encour­ages reg­u­lar check-ins with employees

A key con­cept of con­tin­u­ous per­for­mance man­age­ment is replac­ing the out­dat­ed annu­al appraisal with more reg­u­lar, future-focused check-ins’. Though HR might ini­tial­ly be con­cerned with the will­ing­ness of man­agers to sched­ule and adhere to mul­ti­ple meet­ings, in our expe­ri­ence man­agers are sur­pris­ing­ly open to this, espe­cial­ly if they under­stand the ben­e­fits. A Gallup study demon­strates that employ­ees who have reg­u­lar one-on-ones with their man­ag­er are three times more like­ly to be engaged than those with infre­quent ses­sions. Engage­ment, of course, has pos­i­tive knock-on effects on per­for­mance with high­ly engaged employ­ees being 22% more pro­duc­tive. Organ­i­sa­tions who meet with employ­ees to review goals and per­for­mance are also twice as like­ly to be in the top quar­tile of finan­cial per­form­ers. This demon­strates the need for phys­i­cal, per­son-to-per­son dis­cus­sions between employ­ees and man­age­ment, and lead­ing organ­i­sa­tions such as Adobe and Deloitte have led the way with this per­for­mance man­age­ment trend.

Per­for­mance man­age­ment soft­ware assists HR in this area. Reg­u­lar check-ins are inte­grat­ed into Clear Review’s core soft­ware, so email reminders can be sent, action points can be agreed and shared, and impor­tant notes can be stored online for lat­er ref­er­ence. HR have full vis­i­bil­i­ty of who is and isn’t check­ing in reg­u­lar­ly, some­thing that is sim­ply not pos­si­ble with a paper based system.

3. Per­for­mance man­age­ment soft­ware assists with per­for­mance reviews

Per­for­mance reviews can be labo­ri­ous, but mod­ern soft­ware can sim­pli­fy the process in a num­ber of ways. Clear Review’s View­points fea­ture seri­ous­ly reduces the time tak­en to con­duct a review, as it allows a set of per­for­mance and tal­ent ques­tions to be con­fig­ured which can be answered quick­ly and eas­i­ly by man­agers. Man­agers’ answers are more insight­ful than those giv­en as part of an appraisal because they are based on the manager’s knowl­edge gained via reg­u­lar check-ins and feed­back through­out the year. Answers to the View­points ques­tions are auto­mat­i­cal­ly com­piled by Clear Review into an Excel spread­sheet for easy analysis.

4. Per­for­mance man­age­ment soft­ware allows for SMART goal setting

Per­for­mance man­age­ment soft­ware is designed to allow man­agers and employ­ees to col­lab­o­rate on SMART objec­tives. These goals are essen­tial for employ­ees so that they have a clear idea of their pri­or­i­ties and deliv­er­ables. The soft­ware also assists by ensur­ing that these indi­vid­ual objec­tives sup­port, and are aligned, to over­all organ­i­sa­tion­al goals, using a process rec­om­mend­ed by experts at the CEB. Per­for­mance man­age­ment soft­ware allows for flex­i­bil­i­ty, and goals can be added and updat­ed at any time to reflect changes in busi­ness requirements.

5. The best per­for­mance man­age­ment pro­vides guid­ance on good per­for­mance management

One unique fea­ture pro­vid­ed by our per­for­mance man­age­ment soft­ware is that it gives users guid­ance and advice on good per­for­mance man­age­ment best prac­tice and skills through built-in ani­mat­ed videos. This is par­tic­u­lar­ly impor­tant for organ­i­sa­tions that lack the time or bud­gets to run reg­u­lar per­for­mance man­age­ment train­ing. Rel­e­vant top­ics include giv­ing effec­tive feed­back, set­ting objec­tives, and hold­ing a pro­duc­tive per­for­mance discussion.

With tech­nol­o­gy and soft­ware advanc­ing at such an impres­sive rate, it is clear that com­pa­nies can only remain com­pet­i­tive and suc­cess­ful if they utilise the per­for­mance man­age­ment tools avail­able to them. Take care when select­ing your soft­ware provider though as there are impor­tant dif­fer­ences that could make all the dif­fer­ence to your organ­i­sa­tion. Clear Review is based on the lat­est research into per­for­mance and engage­ment and our team are expe­ri­enced and knowl­edge­able HR experts who under­stand what it takes to be a high per­form­ing organisation.

To find out how Clear Review can trans­form the effec­tive­ness of your per­for­mance man­age­ment sys­tem, book a per­son­al demo right now via our online book­ing system.